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A Simple Guide · Part 3 of 4

How to Find the Right Partner

If you've decided to shop around, the next step is picking a sponsor that actually fits your center. Sponsors are not commodities — each one operates differently, with unique systems, support levels, and values.

By Katie Ivy · Published · Updated · 3 min read

Part 3 infographic: How to Find the Right Partner — four steps to a better setup (know your must-haves, test the software, check the support, talk to other centers).

Because every sponsor works differently, it helps to have a plan. Here's a simple way to find a partner that makes sense for you.

Steps to a Better Setup

Picking a new sponsor doesn't have to be a headache if you know what to look for:

  1. Know your must-haves. Think about what frustrates you most right now. Is it the software? The support? Make a list before you start talking to anyone new.
  2. Test the software. Ask for a demo of the claiming system. You want something that's easy for your teachers and kitchen staff to use without a ton of training.
  3. Check the support. Ask how they handle training. Do they have videos you can watch anytime, or just long manuals? Pick someone who explains things in a way your team understands.
  4. Talk to other centers. The best way to know if a sponsor is suitable for you is to talk to another director who uses them. Don't be afraid to ask for references.

We're here to help

We work hard to be the kind of partner that actually helps your business grow. If you're considering a switch, start with our CACFP Pulse Check — a free, no-obligation preview of your program's potential, including specific recommendations to help you run more efficiently.

Schedule a Pulse Check
Previous← Part 2 · Why Centers Switch Sponsors

Frequently Asked Questions

How do I choose a CACFP sponsor?

Choose a CACFP sponsor by working through four steps: identify your must-haves (software, support, communication), request a software demo, ask how they handle staff training, and talk to other centers that currently use them for honest references.

What should I ask a potential CACFP sponsor?

Ask about their claiming software (request a live demo), reimbursement timelines and accuracy, training resources (on-demand videos vs. long manuals), support channels and response times, and references from other childcare centers they sponsor.

Are all CACFP sponsors the same?

No — sponsors are not commodities. Each one operates differently, with unique systems, support levels, training resources, and values. The right sponsor for your center depends on your priorities, so a structured comparison is worth the time.